Events

Documentation Index

Fetch the complete documentation index at: https://documentation.outpost.pub/llms.txt

Use this file to discover all available pages before exploring further.

Outpost Events lets you create webinars, in-person gatherings, and virtual events that members register for directly on your Ghost site. Events are managed in the Outpost dashboard and published to Ghost as posts with an embedded registration widget. A webinar is one type of event. The same flow handles in-person events, virtual meetups, and any other registration-driven event your publication runs.

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How it works

1. Create an event in the Outpost dashboard with a name, date, time, and access settings.
2. Publish to Ghost — Outpost creates a Ghost post with embedded registration code.
3. Members register via the on-page widget, which handles login, access checks, and RSVP.
4. Calendar links appear after registration so attendees can save the event.
5. Attendee tracking records registrations and cancellations.
6. Event countdown displays a live countdown to the event start time.

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Creating an event

Go to Events (beta) under the Labs group in the left navigation and click Create Event. If your theme defines event types (e.g., “In-Person”, “Webinar”, “Virtual”), you’ll select the type first — this determines which fields and settings are available.

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Event details

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Registration settings

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Event lifecycle

Events transition automatically through three states based on dates and times:

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Attendee management

Once an event has registrations, the event detail page shows an Attendees section with:

• Member name and email
• Registration timestamp (Registered At)
• Export CSV button to download the attendee list (Name, Email, Registered At)

Each registration also carries a status under the hood (registered, cancelled, attended). Today the page shows registered attendees and removes the row when a member cancels — there is no per-attendee status badge or attendance-marking control in the UI yet.

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Calendar links

After registering, members see calendar buttons to add the event to their preferred platform:

• ICS File Download (Apple Calendar, Outlook desktop)
• Google Calendar
• Outlook Web
• Yahoo Calendar

Choose which platforms to display in Event Settings.

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Ghost integration

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Publishing

When you publish an event from Outpost, a Ghost post is created (or updated) with:

• The event name as the post title.
• A placeholder body with a <div class="outpost-ghost-event-container"/> element where the registration widget renders, plus the prompt “Put your event description here” — replace this with your own copy in Ghost.
• A JSON payload of event details in the post’s codeinjection_foot for themes to read (date, time, access level, registration state).
• A custom post template if you’ve configured one in Event Settings or your theme manifest.
• The featured image uploaded to Ghost (uploaded once, on first sync).

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Automatic ordering

Ghost normally displays posts by publish date, not event date. Outpost automatically reorders event posts so they appear in chronological event-date order on your site.

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Theme support

Compatible Ghost themes (like Gazet) read event details from the codeinjection_foot payload to display event information, registration status, and sign-up buttons natively. The registration widget uses your AutoDisplay CTA design settings (accent colors, button styles, fonts).

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RSVP labels

When a member registers, Outpost adds a label to their member record so you can segment and filter event attendees in both Outpost and Ghost. The label is built from the event name and the month it was created — for example, an event named “Spring Webinar” created in March 2026 produces the label ZZZ_RSVP_spring_webinar_2026_03. The label is set once when the event is created. Renaming the event later does not update the label — existing registrants keep their original label, and new registrants receive the same label as everyone else on the event. Labels are removed automatically when a member cancels their registration.

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Event countdown

When an event has a date and start time configured, Outpost generates a live countdown displayed on the event page. The countdown adapts based on how far away the event is:

• More than a day away — shows days and hours (e.g., “3d 5h”).
• Less than a day — shows hours and minutes (e.g., “2h 30m”).
• Less than an hour — shows minutes only (e.g., “45m”).

The countdown disappears once the event start time has passed. It respects the event’s configured time zone.

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Event settings

Open global event defaults by clicking the Settings button on the Events list page.

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Default messaging

Event Settings includes customizable messaging templates for each audience state: Each state has configurable text and toggles. Per-event overrides take priority over blog-level defaults.

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Event emails

Outpost can send emails to registrants at key moments in the event lifecycle. Event emails are managed through the Basic Autoresponder and use the same template system as other autoresponder actions.

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Enabling event emails

Event emails are controlled at two levels:

1. Blog-level toggle — Enable or disable event emails for your entire publication in Event Settings. Must be on for any event emails to send.
2. Per-event override — Individual events can disable emails even when the blog-level toggle is on. Useful for informal events where you don’t want automated notifications.

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Email types

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Reminder configuration

Reminders are set at the blog level in Event Settings and can be overridden per event: Reminders run on an hourly schedule with a 3-hour send window. The window is asymmetric: a reminder configured for “24 hours before” can fire any time from 25 hours to 22 hours before the event start.

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Tracked fields for the update email

Outpost watches six fields and prompts you to send the Event Updated email if any of them change after registrations exist:

• Event Date
• Start Time
• End Time
• Time Zone
• Location
• Event Platform URL

The update prompt tells you which fields changed and how many registrants would be notified, so you can decide whether to send.

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Customizing event email templates

Each event email has its own template in the Basic Autoresponder. Templates support event-specific merge tags: Edit templates in Autoresponder > Basic — event email actions appear alongside other autoresponder actions.

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Related features

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FAQ